Free Printable Timesheet Templates
Download blank weekly, bi-weekly, and monthly time card templates, ready to print or fill out in Excel or Google Sheets. Each template includes time in, time out, breaks, daily totals, and signature lines. No sign-up, no watermark.
Weekly Timesheet Template
One week, Monday through Sunday, with a weekly total row and employee and manager signature lines. The standard format for weekly payroll.
Bi-Weekly Timesheet Template
A full two-week pay period with subtotals for each week and a pay-period total. Ideal for employers who pay every two weeks.
Monthly Timesheet Template
One row for each day of the month (1 to 31) with a monthly total. Useful for monthly payroll, contractors billing by the month, and attendance records.
How to Use the Templates
- Download and print the PDF, or open the Excel version
- Fill in the employee name and the week starting date
- Record the time in, time out, and break for each day worked
- Add up daily totals into the weekly total
- Sign and submit to payroll or keep for your records
Tip: skip the manual math entirely: enter the same times into our free time card calculator and it totals hours, overtime, and pay automatically, then produces a filled-in PDF. Converting minutes by hand? Use the time to decimal calculator and its printable conversion chart.
Which Template Should You Use?
| Template | Best for | Pay periods a year |
|---|---|---|
| Weekly | Hourly staff paid every week, shift work, temps | 52 |
| Bi-weekly | Hourly staff paid every other week, the most common US schedule | 26 |
| Monthly | Monthly payroll, contractors, attendance and leave records | 12 |
If your employer pays twice a month on fixed dates (the 15th and the last day), use the monthly template and total each half separately, or read bi-weekly vs semi-monthly pay to see how the two differ. Overtime is still counted per workweek whichever template you use.
What a Timesheet Should Record
Under the federal Fair Labor Standards Act, employers must keep records of the hours non-exempt employees work each workday and each workweek. These templates cover the fields that make that record usable:
- Employee name and ID, exactly as payroll has them
- The week starting date or month the sheet covers
- Time in and time out for every day worked, with AM/PM
- Unpaid breaks, entered once
- Daily totals, in decimal hours (7:30 is 7.50)
- Period totals and both signatures
See a filled-in example in how to fill out a timesheet.
Printing Tips
The PDFs are A4 size. On US Letter paper, choose "Fit to page" (or "Scale to fit") in the print dialog and everything, including the signature lines, prints on one page. The Excel / Sheets files are plain CSV: open them in Excel, Numbers, or Google Sheets (File → Import). Once your times are entered as clock times, (time out − time in) × 24 gives decimal hours: in the weekly sheet that is =(D2-C2)*24, minus any break.
Frequently Asked Questions
Are these timesheet templates really free?
Yes. All templates are completely free to download, print, and use: for yourself, your team, or your business. No account or email is required.
What formats are the templates available in?
Each template is available as a printable PDF and as a CSV file that opens in Excel, Google Sheets, and Numbers. There are weekly, bi-weekly, and monthly versions.
What is included in the timesheet template?
Each template includes fields for the employee name, week starting date, daily time in, time out, break, and total hours, plus weekly totals and signature lines for the employee and manager.
Do you have a monthly timesheet template?
Yes. The monthly template has one row for each day from 1 to 31, columns for time in, time out, break, and total hours, a monthly total, and signature lines.
How do I print a timesheet template on US Letter paper?
The PDFs are A4. In your print dialog, choose Fit to page or Scale to fit, and the whole sheet prints on one Letter page.
Should I use a template or the online calculator?
Use a printed template when hours are recorded on paper or a physical timesheet is required. Use the online time card calculator when you want totals, overtime, and pay calculated automatically with a downloadable PDF.